Minutes September, 1996

C. Cunningham, G. Cunningham, Wilson, CRUZ; L Casillas,M.Collins, DAM;G. Spire, FCMC; Boak, LAM; A. Levenson, B. Stack, MAM; M. Benjamin, MSC; Chambers, MVM; J. Smith, R. Smith, SAC; J. Wheeler,T. Talbot, SANR; P. Upshaw, SCAM; Guimarin, SCSC; Fasbender, STAN; C. Winn, Ridout, Schwab TAM; Moore, USF; E. Rogers,K. OÍBrien, A. Hirsch WCM.

Minutes Motion to accept August Minutes as reported MSP

The Treasurer presented the preliminary 1997 Annual Budget and the 1996 Revenue and Expense Statement (through August 1997). Richard feels that we should be in pretty good shape for 1996 as we based the 1996 budget on 7000 swimmers and there are now over 7400 registered swimmers. Motion to accept financial statement. MSP

The Treasurer reported that at the USMS convention there was a vote to increase the club dues paid to National from the LMSCÍs from $10. to $20. In order to balance this budget Pacific LMSC should have to increase the club dues.

Nancy Ridout spoke about the amount that Pacific LMSC pays for additional mailings, (people who receive all the information that is sent to the clubs.) There was an increase in the past to cover increased in mailing costs. We do not want to have the clubs pay less than the cost of mailing. The additional mailings should be increased to at least $35. and probably should go to $40.

Motion to increase raise club dues (paid to Pacific LMSC) from $50 to $60. Additional mailings would stay at $35. MSP.

After reviewing the preliminary budget, the treasurer stated that he does not think that there should be an increase needed in individual dues. The major unresolved item in the budget is the is the registrar's contract for services.

Motion to accept preliminary budget with the exception of the contract of the registrar. (This budget is based on 7300 swimmers.) After discussion, there was an agreement to increase $60 in coaches committee. There will be a provision for the WWW of $300 for home page. Jim Wheeler asked to make a change line item in marketing- Motion to accept with ammendments MSP

She thanked all the members who attended the USMS Convention. She was sorry some delegates came home with the flu. She announced that this years USMS Coach of the Year is Mo Chambers.

She reported that Presidential Service Awards were given to the Richard and Joan Smith, and Michael Moore. Pacific LMSC received a service award for retention of members. Gail Roper will be inducted into the International Swimming Hall of Fame as a masters swimmer.

Re Newsletter She stressed the importance of reading the newsletter. Whenever there are changes made, they are in the newsletter. Every swimmer should read the newsletter. There was an incident at the Rocklin meet where a swimmer was expecting a meters meet, and it was a yards meet. The newsletter correctly put the information. She also hoped that swimmers read the information about the Sacramento meet, since it was changed from Sunday to Saturday, due to a scheduling conflict.

Christine said that she put on her list of retreat topics, what to do when incorrect information is given out and how to correct it.

Allen pointed out that Pacific Masters had two successful open water bids at the USMS convention. They were the Donner Lake Open Water for the 1-3 mile swim and Santa Cruz Masters Pier to Pier for the 6+ mile swim.

Alan reported that he is working on an open water swim for delegates at the USMS Convention next September.

Alan announced his new email address swimdogz@ix.netcom.com

Christine Winn for Julie Paque. There was a zone meeting at the convention. The one thing that the zone chairman does get involved in is the USMS elections which will take place at the next USMS convention.

As of last Friday Pacific Masters Swimming had 7400 members which is a new record.

Renewal information will go out in mid October. We will have a raffle again for clubs that renew by December 15. All new swimmers who register by Dec 1. will receive Swim magazine This is the one that has the poly bag of information. For swimmers who registrar in October, the dues is $15.00.

She noted that the meeting date for January will be January 15, which is the 3rd Wednesday of the month. Nancy had the contract for the meeting room and wanted to be sure that the Committee did not want to meet in July.

Alan Levinson wanted to bring up the subject of the July meeting. He thought that we should meet in July as this we are in the open water swimming season, and the meeting will be before the USMS convention in Sepetember.

Motion to have a July monthly meeting at San Ramon. Withdrawn.

Q.How is short course yards top ten coming?
A:Nancy is still working on it.

Working on a coaches clinic the first weekend in January. She is still working on getting speakers for the event.

The last clinic for this year will be this Sunday at Alameda. The clinic will emphasize freestyle and backstroke. Pictures will be taken using underwater video.

Q: At convention I heard something about clubs putting information on a mailing list for postal swim.
A: The Blacks have a mailing list where they send out information at a very good price. The Black are doing a mailing on October 15th. They have list of 2,000 swimmers who only enter postal events.

At convention there was concern about Safety marshals being at swim meets. In the evaluation sheet for Pacific Masters sanctioned meets, there are points given for having safety marshals

Christine Winn said she will be bringing this as a topic at the retreat.

Tillie Cunninham thinks that the duties of marshals should be on back of laminated sheet given to the marshals.

The stop watches should be in San Mateo for the short course meters meet. The Smiths have made arraignments to pick them up in San Mateo for the Sacramento Pentathlon Meet

Re: SCM championship. If anyone has his entry for the short course meters championship, please give it to Nancy.

Jim reported on the preferred vendor program he had been working on. He wanted to get from committee members a list of businesses who he should contact. Jim would like to be able to put a list in the newsletter of preferred vendors. Jim discussed with the committee ideas about what the vendor could expect from PMS and what the swimmers could expect from the vendor.

There was a discussion of offering the mailing list of swimmers to vendors. There was a sense of the committee that the mailing vendor could be made available to vendors.

Q:to George Cunninham: Would you mind it if the marketing chair, announced the preferred vendors at the Short Course Championships? A: No, In fact I would like to do it myself.

Q: Was there a question at Convention about local vendors getting preference over National "silver" vendors? A by Nancy Ridout: We have had a problem in the national sponsor feels that it is being ignored. What will do is go the national sponsor and give them the right of first refusal.

Jim Wheeler wants permission from this group to go ahead and solicit vendors . Motion to have Jim Wheeler solicit preferred vendors as discussed. MSP.

Barry needs a meet evaluator for the Short Course Meters Championship.

Tonight is the newsletter deadline.

The was a discussion of unauthorized use of the Pacific Masters Swimming open water boeys. Christine Winn will review the situation with the parties involved and take appropriate action.

There was a discussion of the Open Water awards. Marica was thinking about a lunch box with the PMS logo. If the committee does not like that idea, she could go back to the screened photo on a plaque.

Marica Benjamin read a letter from David Benjamin reluctantly resigning as chairman of the Open Water committee. Christine Winn said that she is sorry to see David resign as he has done a wonderful job. She reluctantly accepted his resignation.

The Pacific Master Open Water Championship will be the Two Mile Lake Berryessa swim.

Walnut Creek bid for the Pacific Masters Swimmer Short Course Meters Championships. They would use the diving well as a 6 lane pool. There will be six warm up lanes in the adjacent 50 meter pool.

Motion accept Oct. 18 and 19 as SCM Championship meet Walnut Creek MSP.

There is a conflict on May 3rd and 4th. San Ramon wants to have the San Ramon Spring Fling and Wings of Gold wants to have an LC meet.

Nancy Ridout noted that missing on the Scheduling List is the PMS sponsored USMS One Hour Postal Swim. It will be added to the schedule.

There was a discussion of the SFBS long course meets.

Motion to take off the proposed schedule the Emeryville to GG Bridge Relay in January and August, and the July 5th Alcatraz Chrissy Fields Open Water. MSP

Motion to add open water swim for San Ramon Masters on August 23, MSP

Motion to approve schedule as ammended.MSP

In the last quarter we have had about 700 hits per month. USMS has a web site up at www.usms.org.

Michael reported that he spoke with Nancy Ridout (national marketing chair) about putting a link to our national sponsors and our local sponsors on the web site. PMS should consider putting our sponsors logo there.

Nancy Ridout: the latest issue of Swim Magazine had an article on the swimming in cyberspace and the Pacific masters web site was favorably mentioned.

Michael Moore: I would like to make a major update of the page. the Web Page has been in existence for almost a year and it is time for a makeover. We should also consider getting a domain name that reflects who we are. Our current address is www.hooked.net/~swim. I would like to have it changed to some something like www.pacificmstrs.org or www.pacswimmstrs.org.

Joan Smith: On the USMS web includes top ten, record, records and tabulation.

There is a blue sheet that has the logo and the application blank. The application will be on the Pacific Masters Web Site. The Web site will also have the sheet for splits.

If any one has any ideas about a social Bay cruise please let tell Doug Huestis .

Retreat will be on November 2nd. Possibilities for location for the retreat are Berkeley, and San Rafael . Kerry OÍBrien Said he would investigate using Walnut Creek November 2nd. For further information call Christine Winn.

Christine Winn We had a good time at Convention, but many delegates got the flu.

Next year there will be national elections at Burlingame. Tom Boak is going to nominate Nancy Ridout for president.

Davis Aquatic Masters: beginning October 1st the DAM telephone number is 916 757 SWIM.

Sacramento: do not forget the Pentathlon.

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