Attendance C. Cunningham, G. Cunningham CRUZ; D. McPhail, DACA; G Bondurant, M CollinsDAM; Boak, LAM; B. Stack, A. Levinson, MAM; D. Benjamin, M. Benjamin MSC; Chambers, Paque MVM; J. Smith, R. Smith, SAC; T. Talbot, J. Wheeler SANR; P. Upshaw, SCAM; A Guimarin, SCSC; Fasbender, STAN; C. Winn, Ridout, Schwab TAM; Huestis, TOC; Moore, USF; P Prewetz, A. Hirsch WCM.

Motion to approve as minutes as sent. MSP.

Motion to accept financial report as approved. MSP Discussed increasing the budget due to an increase in number of delegates. It has been policy to send as many delegates as possible at little or no cost to the delegate It was discussed at executive committee and this committee may want to revisited this budget item next month.

Motion to raise budget to $14 200 MSP

here was a request for labels that was taken care of in Executive Committee.

She wrote to Bill Earley about "approved vs recognized" on Senior Games. She also reviewed with Barry Fasbender, Meet Operations chair, the recognition procedure of meets.

Selection Committee for Coach of Year will be Polly Upshaw, Mo Chambers and Nancy Ridout There are four nominations for ñCoach of the Yearî in right now and there will be fifth later tonight. There will be a gentleman coming in later with the fifth nomination and he would like to make statement at the time. Also at that time if anyone would like to make a statement speaking to a coach of the year nominee they may do so at that time. There was executive committee meeting. At the meeting the following items were discussed:

One event registration that we will talk about at open water swims. 14 delegate for 15 spots Convention delegates.

David Benjamin will not be able to attend Convention this year. Alen Levinson was appointed to take his spot on Open Water . Julie Paque, since she is chairman of our ad hoc 1997 Convention Committee was appointed to USMS Convention Committee.

ElfreidaRogers has expressed an interest in going to convention. She does not have a biography here tonight. We will add here to the list on the delegate biography list

Rich Burns is not currently a member of PMS as he swam for DOC at USMS SCY Nationals. We think his election should be conditional, until he re-registers as a PMS Swimmer.

We talked Swim Mag problem that Nancy was able to work out with them.

We also discussed guidelines for Coach of the Year, maybe we should preface the nomination statement by saying to please nominate your coach even if they do not meet all of the guidelines in Coach of the Year. That is something to think about we will not do anything about it now.

Discussed briefly one hour swim responsibilities. We would like to have the overall control in the PMS Committee.

Vice President Alan Levinson

USMS contacted- no longer chair Mike Laux. is not longer the chair. Colleen Driscol is the chair He received correspondence. renewal for coverage for directors for directors and officers. If anyone has a particular interest please see Alen and he let see the forms does and one have an interest in this.

He may not be at the next meeting as he may be going on vacation that week with his wife.

She mentioned that she received newsletter from LMSC and in one she saw an article that had been written by Michael Moore on Stroke and Turn. She asked if anyone had given permission. Her concern is that if there was an error in it, errors could be correction. No permission had been given. She will contact the LMSC.

There is a question about a new club MAC and its three letter designation.

Thanked Elfreida Rogers She got out top time patch .Thanks Elfrieda - She will design computer program to facilitate this for next year.

Long course records are here. Take only one for yourself.

During long course and SCM season- records have to go to records tabulator within 30 days- would like to request is that every meet we run we have folder ; with forms only have to fill out one form-

Nancy would have to go through records folder, this would expedite the process.

Motion: Meet directors have the responsibility for filling out the new records forms for meters meets and send them in a separate package to the Chairman of Records. MSP.

Discussion of Short Course Top Ten.

Motion to recognize as Pacific Masters Top Ten Times, times achieved all meets including nationals if sanction by PMS. (This would effect GTO). MSP

There was a discussion of a disputed record at PMS SCY Championships.

At this point Coach of the year nominations were accepted.

Ed Rudloff, Jr and Mike Keck of TOC spoke to the nomination of Doug Huestis as PMS Coach of the year.

All of TOC support Doug has team of 150 swimmers- Mike Keck spoke thank PMS for award given him at PMS Championships.

Thanks all teams who have sent in nomination The nomination came from DAVIS, SOLO Masters, Diane Campbell- MENLO; The Olympic Club. Carolyn Boak spoke about Diane Campbell-

There were two clinics. One was the National Clinic where there were 15 coaches who attended and 33 swimmers attended. Evaluation were very positive. He thanked the coaches who helped put on the clinic.

At West Coast Aquatics we hosted 20 swimmers.

There are two more clinic in the planning stages before the end of the year. One will be at Chico and one at Alameda.

We need to replace the plastic holder for the safety signs. I would like to replace safety signs-. I want 6 additional plastic holders- for a total $100.00

Motion to add $50 to stopwatch and safety signs 1996 Budget MSP

A discussion of where the safety signs and stopwatches were and who would be getting them for the next meet.

She wants to propose two new rules.

She wants to write a rule that at Championships meets where all of one sex swim first then the other - in odd year men swim first and women swim first in even years.

There was a discussion as to whether to propose the starting year for men starting early would be an odd or an even year.

The main problem at nationals was the check in distance events. Carolyn wants to discuss extending check in. There are some who would like to be able to check in later because of plane schedules. There were those who liked an early check in so that the time line could be seen the evening before the event.

Carolyn also got letter from someone about open water time standards. She will give David Benjamin, Open Water chair, a copy of the letter.

Nancy Ridout: I was talking to Oregon (LMSC) and one of the Rules that they are going to propose is that there be no breaststroke kick in butterfly.

As a result of the report of we gave to you last month there are few things that he would like to do.

He wants to send the list of Northern California. Places to swim to all member agencies of Bay Area Public Pool Operation Association. To investigate a preferred vendor program for Masters Swimming program.

To explore sponsorship possibilities.

There will be 3 long course meets this year Woodland, Walnut Creek and Santa Cruz Long Meters Championships. He needs evaluators and will pass around a sign up sheet. He spoke about team award for lc championships.

Motion for Long Course Championships that there be 4 divisions Extra Large, Large, Medium and Small MSP

At PMS championships, Stanford bought clipboards, and will donate to PMS . They will be passed along with the stop watches.

Q. What is procedure for modifying championships meets.
A. They are an appendix to the Meet Operations Guide. they are voted on every three to four years. It is my recollection that they were review 2 years ago.

Nancy Ridout like to propose that all relays swam at the end of the meet and not in the middle of the meet. How do I go about doing it.
Answer: Get a copy of the meet schedule, put arrows on how you would like it changed and bring it to the next meeting.

Tonight is the deadline next newsletter

Several clubs asking for space in the newsletter to have club announcements. There is one group that wants to have a swimathon for center for women with cancer. It is "Swim a mile for Women with Cancer." Can I run a little square out in the newsletter? It really doesn't have a lot of detail on the event itself.

Nancy Ridout: Another way it can be done is to purchase the team labels or if we wanted to we could waive the fee for the club labels.

You can't use the word "Swimathon¬."

There was a discussion of what kind of article should be put in the newsletter. No member of the committee had a problem with putting in the information about the "Swim a mile. . ." in the newsletter.

Mo is upgrading to a new version of Pagemaker¬.

Q. What was the dq count at Nationals?
A. I don't know, but I am sure it could be found by looking at the Web and counting the swimmers who were disqualified.

There are three things to bring before this committee.

At the meeting of officials (an officials meeting was held after the distance event of the day) George Cleveland said that Masters swimmers had gotten to be better swimmers technically and also when you hand them a dq slip they are more accepting of the slip. The officials who worked the meet were happy with the masters group.

There was a question about using a "backstroke" start in a freestyle event. I talked to Hugh Moore and Tom Boak about doing the backstroke start in the freestyle. They both seemed to think it was acceptable. Annaliese Eggert said she talked to the Championship Committee and they said it was not OK to use. It is Nationals, and who is really going to use it, but it is something that is going to have to be resolved at the national level.

And the PMS Officials Caps are all used up. I am out of them.

Joe Oaks wants to talk to the committee about Golden Gate to Emeryville relay swim, probably not this year but at some point in the future.

There might be a problem with the tides.

We have had this type of event in the past. What we did was put a many conditions on the swim

One event meet:

Christine Winn: Donner Lake OWS and Warm Springs OWS wanted to have a one event registration for that swim. I thought there would be no problem. I told them to go ahead and tell them OK. Warms Spring has a meet sheet- not yet distributed. I apoligized to the Executive Committee for making the decision without consulting them and I apologize to you.

Julie Paque: I think we should make a distinction between competitive events and "marketing events" that we hold. I think for competitive events we want these people to be involved and to receive our newsletter. We undermine that opportunity when we allow one day event registration for competitive events.

Michael Collins: We are not hurting for membership this year, this is a way for host clubs to get some more income and to allow for a little more exposure to people who would not go to a Pacific Masters event.

There a lot of pool swimmers who don't go to pool meets, there are a lot of pool swimmers There whole different breed of people who only do open water meets and have no interest in pool swimming at all.

Nancy Ridout: I have two objections. One I believe our organization is a long term commitment and not a one shot deal. To me it is like selling our races just to bring in money. To me this whole organization is a commitment to fitness. My second problem with this is that none of these one event registrations is a PMS member and they don't count for anything. The money goes purely for insurance and they are not listed as a PMS member. The three open water swims bring in about 800 to a 1000 swimmers over the summer and those are Berryessa, Santa Cruz and Donner. And if we have one event at those swims our numbers will go down significantly. There is not one one event member who has upgraded to a full member.

Christine Winn: We really have no idea how it will effect our registration until we try it.

George Cunningham: We been have been running registration for the wharf swim and we haven't run into any great flack, there are one or two people who object. I think it is a dumb idea. I think we should maintain the integrity of the program.

Motion to allow one day registration at Warm Springs and Donner. MSD Motion defeated

Christine Winn will inform the meet directors.

David Benjamin is still working on the GTO open water swim .

M Collins: has potential rules (At this point there was a discussion on who would inform the USMS Open Water Chairman. It was decided that Carolyn Boak would.) He would like to have team scoring in all open water championships. A rule that a team score will be kept. And for the hour swim total yardage will be kept.

Julie Paque: I wonder if it should be a policy rather than rule.

 Carolyn Boak will write up the rule and get back to Michael Collins

Wanted to know if anyone saw Jean Durston (Walnut Creek swimmer) picture in the San Francisco Examiner.

Michael Moore: Melon Dash had an article about her club and how she gets people to overcome their fear of water in the Oakland Tribune. Joan Smith: I wished you people would save those for me. I put them in the historians book.

Nancy Ridout: If you see article like that, I need them as Chairman of the Marketing Committee. I use them in our sponsorship packets.

Calendar request stoke clinic November 9th and 10, Stroke Development Camp- at Western Athletic Club. Motion to put on schedule MSP

M Benjamin will be sending out requisition forms and sanction forms by next week

Presented a list of everything that is on the WEB site. New things include the Rules of Swimming and the results of the Nationals Short Course. After putting on the results of Nationals, there was a tremendous increase in usage. (it went up to 10MB a day). We have also have had a lot of positive comments on putting the results up.

Mountain View just put up a web page. It went on line today.

We received two bids. The executive committee preferred that the ultimate responsibility stay with the committee. Nancy Ridout will be the Meet Director will the Meet Director from the Tam side and maybe Carolyn Boak will be the director form the Los Altos side. Either of us will be able to keep in touch with he committee.

Motion to accept bids (from Tamalpias and Los Altos). MSP

Nancy will try to put together a flyer to sent to the FINA World Masters Meet in Sheffield. Richard Smith will be going to the World games and Nancy will send the flyers to him in England.

Still looking for people to do jobs.

Proposed rules change PMS Rule change regarding sanctioning:

Motion to make the following rule change:

The PMS Committee has the discretion to deny a sanction to any group. PMS clubs in good standing have priority in the scheduling of events and granting of sanction. Sanction to groups others than Pacific Masters Swimming Clubs in good standing may be granted using the following priorities and guidelines:

1. not for profit swimming organization may be granted sanctions and shall provide the same bond as PMS Clubs. 2. Not profit; not swimming related, organizations may be granted sanctions and shall provide a bond of 1.5 times the amount for PMS Clubs. Prior experience, or other documentation, that shows the ability and willingness to run events under USMS/ PMS rules shall be required. 3. For profit organizations may not be granted sanctions Motion MSP

Motion to approve slate of delegate with fifteen delegates. Polly Upshaw will be an alternate. MSP

Santa Clara Swim Club announcement that they would continue to hold the International Swim meet.

Lake Berryessa Swim entries can be turned in tonight.

Fog City will have a change in their workout schedule. They will have include Monday Wednesday Friday Workout.