7:37 I. CALL TO ORDER/INTRODUCTIONS

Attendance Bondurant, M. Collins, DAM; McPhail, DNZA; Williams FCMC; Boak, LAM; Stack, A. Levinson, MAM; D. Benjamin, M.Benjamin, MSC; Chambers, Paque, MVM; J. Smith, R. Smith, SAC; Talbot, Wheeler, SANR; Upshaw, SCAM; Guimarin SCSC; Fasbender, STAN; C. Winn, Ridout, Schwab, TAM; Crawford TERA; Huestis, TOC; Moore, USF; Hirsh, Rogers WCM.

7:37 I. APPROVAL OF MINUTES OF 11/15/95 M

• Moore moved to change line that says that the URL for the PMS WWW site is
• http://www.hooked.net/users/swim.

7.38 The Registrars contract was discussed by the executive committee. J Paque moved to changed the word to allow the registrar (Nancy Ridout) to subcontract in event of disability- The registrar would have ultimate responsibility- for her job.. Part of the contract is that both sides must give 60 days notice.

Winn There would be a cost of living increase.

Winn: San Mateo Marlin Masters ask for a change in their meet sheet bar fast SMMM allow deck entries and to charge $6.00 /relay still charge $4.00 for preentered entries. This was approved by executive committee.

Motion: Ratify actions of executive committee. SP

A. REVISED 1996 BUDGET REFLECTING INCREASES IN SWIM MAGAZINE AND OFFICE EXPENSES, AND Registrars CONTRACT
The 1995 PMS budget projected a deficit- the actual results are a increase in the surplus of $4,000.

The treasurer admonished the officers that their budgets are not saving accounts that carry over to the next year. Each officer must request approval from committee to carry over expenses

There was a proposed increase in the Pacific Masters Swimming newsletter insert in Swim Magazine from $1.25/yr. to 1.75/yr. Treasurer Smith asked Nancy Ridout who has been involve in marketing to review this with Swim Magazine. She was able to get a reduction to $1.50/yr.

There is an increase in the registrars office - an increase top ten records He noted that the copying machine was paid in 95 and computer machines paid in 95 not 96 - only changed budge by $34. Motion to change budget. SP -

Nancy Ridout commented that Richard Smith has done good job Two monthly statements were also passed out - November and December Motion to accept reports SP-

Question from floor: Is it time to move money out of checking- Smith- There was big influx end of year- He is looking for something for 3-5 month- for about $25.000 We will have lot of bills to be paid then.

7:45 CHAIRMAN - WINN

Thanked officers and others for coming out on this stormy night

A. CORRESPONDENCE Nothing to report

B. BUSINESS SINCE OUR LAST MEETING NEEDING COMMITTEE APPROVAL See above

C. NEW AD HOC COMMITTEES APPOINTED

• WWW Michael Moore
• Ad Hoc One Hour the chair will be Nancy Ridout
• Ad Hoc 1997 National Convention the chair will be Julie Paque
• Jim Wheeler was appointed to chair Marketing Committee and Julie Paque was appointed to chair Health and Safety

D. COMMITTEES GOALS AND OBJECTIVES

Pacific Masters needs an officials chair. Some of the duties there is to be sure that Pacific Masters Swimming pays back officials for their USS dues.

Chairman Winn would like chairmen to state their committee goals to their Vice President. A sentence or two about their plans would be sufficient. E. AWARDS - SERVICE (DUE BY FEB. MEETING), due by the Feb. meeting RANSOM ARTHUR NOMINATION (DUE FEB.), none received.

COACH OF THE YEAR (DUE MAY) start thinking about who to nominate.

7:55 VICE-CHAIRMAN/OPERATIONS - LEVINSON

Reported on visit to the Carson Valley Masters- He thought is really great to swim with another team. Their coach was happy with Napa coaches clinic he had just attended.

He had sent out information to the clubs on the possibility of sending the minutes by Email and FAX Both of these methods are faster and cheaper than sending out minutes by US Postal Service. - He encouraged people to please sign up.

V. COMMITTEES

8:07 ZONE CHAIRMAN - PAQUE

Reports that she gets meet sheets for out of area meets if you are traveling.> 8:10 REGISTRATION/RECORDS - RIDOUT

There are 3393 Registered swimmer and 91 registered clubs as of 1-19-96. The PMS 1995 long Course Top Ten is available She is updating the committee list for PMS please add name- Paque: please put on put on Email address N Ridout said that the new copier that PMS has purchased has made doing her job much easier. Nancy said she needs help in tabulating swimmer of year- can turn in info now. Nancy has copies of rule books - all officers and chairmen are to get one. Deck Officials will get one free. Others may purchase a 1996 rule book for $7.00

She noted that some clubs have not renewed and some people at this meeting have not renewed their registration.

8:13 COACHES - UPSHAW

Coaches clinic in Napa went really well

Ridout: received summary of sports medicine article ñanxiety levels and tirednessî- if coaches would like copy see Nancy

Collins: Napa clinic had talk - had to get a smaller room Huestis and Collins spoke - group went to dinner afterwards

8:16 FITNESS - STACK

First clinic was this past Sunday, Steve Cazar was there on free style tune up and video picture taking

There is USMS clinic and expects lot of swimmers. It will involve starts and turns There will be an underwater video of participants. The plans are for it to be on April 28. He is working on flyer right now.

Question: How many one day registrations did he receive on the January 20 clinic. Answer 2 one day event registration on the 20th clinic.

8:19 HEALTH & SAFETY - PAQUE

Chairman Paque said that her health is getting better, after not being able to swim because of a bad back. Question about coaches new emergency module. Answer There is 5 hr module safety for swim coaches.

8:22 HOSPITALITY & EQUIPMENT - HIRSCH

The Pacific Masters Swimming stop watches are at USF. If any need battery, call Ann Hirsch. After the USF meet, TOC will get the stop watches.

8:25 LEGISLATION/RULES - C. BOAK

This is a ñrules yearî- In April, the committee should start talking about proposed rules- The Championship Committee is working on rule changes for National Championship meets.

8:11 MARKETING/PUBLIC RELATIONS - WHEELER

The Marketing committee has laminating machine in the back of the room, so committee member and guests can laminate their USMS membership cards. He stated that part of his thrust this year is too find sponsors for Pacific Masters Swimming, He noted that San Ramon got $42,000 in sponsorship in the past year.

Mo Chambers had raffle for prizes. Clubs who sent in their renewal by the cutoff date were eligible for the prizes She noted that Daniell Ozier did most of the foot work in getting the prizes.

It was decided that clubs who had representative at the meeting would choose their own prizes. The Committee would decided who got which prizes for those that did not have a representative.

Teams selected in order Sierra Nevada, Davis Athletic Club, USF, San Ramon, SOLO, Club Sport Pleasonton, Rinconada, Stanissluse State Master, Alameda Aquatic Masters.

8:17 MEET OPERATIONS - FASBENDER

Met with Mo Chambers on consolidated entry form for card and cardless meets to be printed in next news letter- It is similar to USF card- The USF card did not say enclose copy of the individuals masters membership card. USF had idea that it had to be the same size as pink and blue cards- did not have the one that will be in the newsletter. In a cardless meets- relays are always on yellow cards.

Q about look up fee - does Nancy Ridout still send out member list Answer she still sends it out

Mo Chambers has an instruction in the PMS Swim magazine insert that there is 3.00 look up fee and the sponsoring club keeps all the money.

Santa Clara Swim Club Long Course meet needs exception. Motion: the meet entry cutoff date to be May 13 -SP. Motion to allow to Santa Clara to charge $3.00 / event plus $10.00 entry fee . The 6 event total would be $28.00 S P.

Carolyn Boak - received call from T Hesler- running over 3 days- we should encourage teams to support this meets- it is a lot more work will support more money. Santa Clara is an international meet The are expecting a large team from Japan. They believe that they do not have support from local swimmers-

Motion: that relays are $4.00 pre-entry and $8.00 for deck entry. SP

It is noted that the swimmer must have to enter the meet by entry date to swim in the relays.

There is an application for additional events Davis Aquatic Masters would like to have a clinic on Feb 11 and March 2. These clinics are for 10 people. They do not believe that this conflicts with the Rinconoda meet. Motion to approve this addition to the schedule subject to approval by Rinconoda Swim Club regarding meet day. MSP

The PMS Short Course Championship in 93 had 944 swimmers, If have same number of swimmers the time line indicated that the meet will finish at 6; 10% more 7; 20% more 8 pm if the distance events are swum one per lane. The problem is with timers, Stanford can handle timers Saturday and Sunday. The problem is Friday, Stanford will have to count have to count on volunteers.

It was noted that there may have less swimmers as USF brought over 200 swimmers in 93, but most likely will not bring that many in 96.

Q: can you start meet earlier- A: No, the meet starts at 8 am now.

Nancy Ridout: hate to see PMS put on meet and not have enough timers- it happens all the time- want to make sure that we have enough timers for any records that may be set.

Motion run distance events one to lane. Paque: Possibility men and women swim the event together in the 1650 1000 and 500 yard events that has been done in Southern California- Fasbender: have to check with computer meet manager. It was noted that this will made the races more competitive-S P Unam.

8:44 NEWSLETTER (SWIM MAGAZINE MAR/APR INSERT INFO DUE)- CHAMBERS

The dead line for the March April issue is right now

She has only one meetsheet- will personally harass the rest of the clubs who have not sent in their meet sheets. Barry Fasbender said he has Short Course Championships meet sheet

8:47 OFFICIATING - MOORE

There was a meeting of Pacific Swimming officials at the Alameda Coast Guard Station on Government Island. It was well attended and much information was exchanged.

Joan Smith said that Sierra Nevada had an official meeting on the same day at Davis.

8:49 OPEN WATER - D. BENJAMIN

Nothing to Report

8:43 SCHEDULING - M. BENJAMIN

She has awards for open water and has passed them out to the team representative. She noted that these awards were very nice She said that Sacramento has asked to schedule a pentathlon on Sun Oct 6. There was a question about whether it would affect the PMS SC Meters Championship in Mountain View.

8:55 AD HOC WWW - MOORE

The chairman noted that the Pacific Masters Web site has been ñhitî 840 times since the middle of November. Moore also said that the Web site had put up the Short Course National Qualifying time. This was done with the kind help of Lucille Glassman of Los Altos Masters.

There was a question about have Pacific Masters having space for teams to a page on the PMS site. It was decided to let clubs put a page on the Pacific Masters Swimming site, with the proviso that this may be temporary and they would have to find their own site at some time in the future.

It was noted that Michael Moore has personally paid for this Web Site. Motion to amend the budget to pay for the Site. SP.

8:59 AD HOC 1997 HOUR SWIM - RIDOUT

We could split up the work into five sections as we did before, but recommending that the work be split in half and split money. It is not impossible to spread out more people but then the duties not equal. She would like discussion on how it will be divided up.

Paque likes it a lot. PMS will have lesser role. Questions should also think about having 2 co meet director or should we have PMS meet director.

M Collins Should consider possibility of strokes in the swim.

9.07 AD HOC 1997 USMS CONVENTION - PAQUE

The 1997 US Aquatics Services convention will be in Burlingame. She has a list of things we are responsible for. As the ñhomeî LMSC for the convention we should have time line when things will be done and should also decide how Pacific Masters Swimming is going to approach it.

8:55 VI. OLD BUSINESS

A. GTO REVISIONS - PAQUE, FASBENDER, BENJAMIN

J Paque: Christine Winn proofed the changes and the proofed copy is sitting on Julies desk.

Barry Fasbender: He is still working on it

Question: do we have timeline? It would have been nice to send out in Jan. Ridout: how about the March mailing to the clubs

It was decided that the tentative deadline is in March and that there will be a Feb. meeting update

9:00 VII. NEW BUSINESS

Mike Colins said he had the laminating machine at the Sacramento Fitness Expo and that he laminated cards with the PMS logo on back of their card. He thought the laminator was in the marketing domain. We should try to get the laminator to every PMS meeting. Wheeler: can have it at PMS meeting but did not know if he could bring it to the PMS championships.

Motion to pay to pay David and Marsha Benjamin bills that were incurred last year to be paid in this years budget MSP

9:07 VIII. TEAM ANNOUNCEMENTS

It was noted that distance event at the USMS Short Course Nationals are at the beginning of each day and that women swim before men. Sandi Rousseau will be at next short course national planning meeting.

It was noted that Jerry Abad passed away on December 30.

Christine Winn said Davis Aquatic Masters was the largest individual team in USMS with 605 members.

The Price Costco membership needs to be renewed. Any officer who is interested in having a card should see Nancy Ridout.

9:17 IX. ADJOURNMENT

Respectfully submitted

Michael W. Moore
Secretary

1996 MEETING DATES: Jan. 24, Feb. 28, Mar. 27, Apr. 24, May 22, June 26, July -no meeting, Aug. 28, Sept. 25, Oct. 23, Nov. 20, Dec.-no meeting. All meetings at 7:30 pm at the San Ramon Community Center, 12501 Alcosta Blvd., San Ramon.

WORKING CALENDAR FOR FEBRUARY: Receive and approve ServiceAward nominations, forward PMS recommendation for Ransom Arthur Award, tabulate 1995 Age Group Swimmers of the Year.

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Revisied 2/11/96