7:36 I. CALL TO ORDER/INTRODUCTIONS

Attendance Joel Wilson, C.T. Cunningham, George Cunningham CRUZ; M. Collins, DAM; McPhail, DNZA; Greg Spire FCMC; Boak, LAM; Stack, A. Levinson, MAM; D. Benjamin MSC; Chambers, MVM; J. Smith, R. Smith, SAC; Talbot, Wheeler, SANR; Upshaw, SCAM; Guimarin SCSC; Fasbender, STAN; C. Winn, Ridout, TAM; Huestis, TOC; Moore, USF; Rogers WCM.

7:36 I. APPROVAL OF MINUTES OF 1/24/96æ

Correction: The registrars increase in salary was a cost of living adjustment not a salary increase. Jim Wheeler was appointed to ñChairî marketing; Julie Paque was appointed to ñChairî Health and Safety. All of the Pacific Masters Swimming Officers and Committee Chairs were given a copy of the 1996 USMS Rule Books.

The San Ramon Clinic is not free. Carolyn Boaks name was misspelled. The Laminator was at the Sacramento Fitness Expo. Under team announcements, Davis was the largest team with 605 members, the number was not given.

Motion to approve minutes as corrected. MSP

Jim Wheeler presented his report on the goals and strategies for 1996. He would like to define the role of marketing committee- what does the PMS committee want the marketing committee to do.

He would like to find people who are in marketing-to serve on the Marketing Committee. He would like to complete the video PSA. He would like to complete a survey the demographics of PMS and would like to get an updated list of ñPlaces to Swim. î

Strategies are to survey the PMS committee on their views of the Marketing committee. He would like to send ñPlaces to Swimî to all pool operator association members to update our data base- and will mail a survey to all teams. He is looking for members to be on the marketing committee.

Q: Alan Levinson: What is to policy on the Pacific Masters logo?
A: by Nancy Ridout- We do have a policy. Julie Paque (who was absent) has a copy of all policies of PMS and would be the best person to answer the question. I think is that the PMS committee would like to be consulted before you use it.

Q: Where do you get permission to use the logo?
A: From the PMS Committee unless there is a time crunch then the Executive Committee can decide. Julie has copies of all policy of the committee. Christine Winn will check on policy.

A motion to pass a Resolution authorizing Richard Smith, Christine Winn and Nancy Ridout to act in all matters in the account with American Saving Bank. They can individually in handling the money in the account. MSP

The treasurer had Nancy Ridout run the financial report and a 6 page analysis. He needs input from the Committee on whether or not would like to have 6 page analysis-

The advantage is that the people who are responsible for budgets will have better information for administrating their budget responsibilities.

Alan Levinson said he thinks that this could be done quarterly. He likes to look at receipts and disbursements of his committees.

R. Smith will give the report to Nancy Ridout to produce this at the end of each quarter.

Motion to accept financial statement. MSP

CHAIRMAN - WINN

A. CORRESPONDENCE

She receive filler for binder from USMS copy of flyer of ñPlaces to Swimî- It is used by swimmers who want to know where to closest team is located.

USMS sent a notice that PMS handed in minutes and financial statements on time. And also sent a list of Email addresses and number of members by LMSC.

She received a note from a gentleman who complained about his name being on PMS mailing lists. Nancy Ridout will try to take his name off of list.

The committee received nominations for the following awards Contributor of the Year, Distinguished Service Award, Appreciation Award and Personal Achievement Award. The committee voted on the awards and asked to keep the results confidential until they are announced at the PMS Short Course Championships.

VICE-CHAIRMAN/OPERATIONS - LEVINSON NR

8:19 SECRETARY - MOORE

There were questions about putting the minutes on the web. Michael Collins said his treasurer asked that they be more concise. Mo Chambers said she liked them. It was decided to keep posting them on the web.

He will be US Olympic trials, and will keep his eye out for those swimmers who do not make the finals and wish to make Masters Swimming a second career.

It was noted John Kepler, of Davis will be swimming in the 200 Fr. at the Olympic Trials.

8:23 ZONE CHAIRMAN - PAQUE NR

8:23 REGISTRATION/RECORDS - RIDOUT

She passed around a new form for people to up on their addresses and phone numbers. It was asked that committee members Email addresses be included.

Pacific Masters Swimming is ahead of last year in people who are registered with the organization.- It is important that all swimmers who swim at practices and meets be registered, so that insurance coverage is in effect.

There was a discussion about Pacific Masters invoicing swimmers who have non re-registered. R. Smith said Committee did approve $2000 in the budget for this project, and does not require approval at the committee meeting.

An outside organization ask to use the PMS mailing list to contact members about the ñEscape from Alcatraz.î triathlon. They are excited about having PMS swimmers and each swimmer who identifies themselves as a PMS swimmers will receive $10.00 discount and the organization will rebate to PMS $5.00 for that swimmers. It was noted that this event was the same day as Manatee swim. Motion to sell label to the sponsors of the Escape from Alcatraz triathlon MSP

The registrar will ask the sponsors to put the entry fee on brochure.

Nancy Ridout would like to thank those volunteers to helped with the swimmers of the year calculations.

Nancy Ridout would like to hear from meet director two week ahead of the meet date about who will be the deck officials at their meet so that she can send a USMS Rule book to the official and she would like to send the officials a thank you note.

Barry Fasbender needs a rule book for officials at the Rinconada meet.

Nancy Ridout announced that stationary is available for officers and chairmen who need it.

There is a new consolidated entry form. The cost is $3.50 for a packet of 100. This is below the $5.00 for 100, Nancy had originally estimated for the clubs. This forms are available now from the PMS office.

Barry Fasbender: There is a slightly different liability release for long course. This release is good for pool meets only.

There is now a form for swimmers "split notification" forms (These forms are for those swimmers who are attempting to swim for an intermediate record in a longer event). These forms are free.

Q: Are we going to standardize the consolidated entry form size?
A:Yes, we are. The reason it is large is that there is room for the swimmer to put a copy of their membership card on the form.

M. Collins: US Coaches Committee has a new manual in a3 ring binder format; the cost is $20.00 He plans to give one to each coach who comes to mentor-swimmer clinic April 28th at San Ramon Any LMSC that wishes want to purchases the manuals will receive a discount if they purchase the binders in units of 12. He recommends that we purchase 24 of them. He thinks that 15 of them will be used at the clinic and the balance to be inventoried and sold out of the PMS office.

Motion for PMS to purchase 24 binder at $15.00 each. S(later withdrawn)

Discussion: The binders used at the coaches clinic will be come out of the Coaches budget. $15- It was noted that the cost of the clinic is $10.00, so that the coach saves $10. 00 by coming to the clinic. What PMS is trying to do is to educate the coach and encourage them to come to the clinic. If a team brings 3 swimmer to the "start and turn clinic" the coach gets in free. It is the swimmers entry fee is paying for the book.

Motion that PMS Coaches Committee purchase the excess of binders not used at the National clinic. MSP.

There was discussion on the coaches clinic 9 am to 12 noon on May 8th. There will be afternoon turn and start clinic for swimmers- Swimmers will be video taped.

Richard Smith: We have committees who have approved budget, as long as committee is operating within their budget they do not have to ask approval there is an item called clinics for $800. If they have clinic that they put on that they have money going out and in- probably be under $800.

Michael Collins: we carry some items in the PMS office - would like to have a couple of the manuals at the PMS office.

Joan Smith: On March 9th, Mike Collins will be in Bellvue Washington conducting a swimmers clinic.

8:48 HEALTH & SAFETY - PAQUE NR has cold

8:48 HOSPITALITY & EQUIPMENT - HIRSCH-

Elfriede Rogers reporting for Ann Hirsch. It was noted that the committee put on good spread for the committee.

Q:. How many watches does PMS have? A: That is Ann Hirschs department

J. Smith: There have been new batteries purchased, and that people receiving the watches should go test the watches to be sure that all watches are working. Some watches have had things wrong with them.

She need to know if the committee has any ideas for rules changes.

David Levinson wrote that he would like a rule that would prevent a national championship from giving all contestants a plaque, then if you finished in the top 3, the swimmer would receive a plate to put on the plaque. He does not think that those gold metal plates are distinguished enough for a championship meet.

Nancy Ridout: He is saying that you are giving a participation award and the elite do not get something.

After a brief discussion of the committee, Carolyn said that she should would tell David Levinson that she brought it up before the committee and the committee that helped make that change that allowed the Championship Committee to use plaques instead of metals.

Carolyn would like 20 minutes added to March calendar bring in any rules proposals. She asked the committee for ideas for changes in the Rules.

He has an application for recognition for CA Senior Games at Sacramento State Our insurance does not apply in but can have times recognized, if we have an observer attend the meet.

Motion to recognize CA Senior Games in Sacramento on June 1. MSP Elfrede Rogers will be the observer

It will be the responsibility of swimmer to get times to the registrar.

There is a meet Sanction application for Introduction to Competition Long Course meet on May 4th, this is in conjunction with a clinic.

Motion to put on calendar. MSP

Eldorado Hills needs 3 members to become a club in good standing. Motion to waive rules regarding number of members subject to best efforts to get 4 members. MSP.

B Fasbender received a letter from Alan Levinson regarding consolidated entry form. As there as differing versions of the consolidated entry form, he would like to see a date on it, so that if there are changes in the waiver a correct form could be identified by the date at the bottom. As a result of Alan's letter Barry Fasbender reviewed the Rinconada form and saw that it was a form with the old waver. Barry will create a form with the new waiver for all swimmers to sign who are going to compete in the Rinconada meet.

In regards to the PMS Championship, the parking lot may be closed for repaving for graduation. PMS may have another lot near Angel field.

Q: Are you going to have a list of places to stay?
A: Yes- will have the to all clubs and on the web, and available from Linda Lipinski

The deadline for the next newsletter is March 18. There should be some information about nationals in the newsletter.

Lisa Kim called about getting officials for the introduction to competition meet. He is trying to put together a list of all USS officials, for meet directors

Regarding the 3000 yard national championship postal National Championship- Motion to award the meet to Davis Aquatic Masters. MSP

He would like to encourage to clubs to get sanction applications in.

Mike Collins Lake Berryessa's water is going through the glory hole. It is as high as it has ever been.

It was noted that David's wife Marcia is pregnant and if all goes well will have a child in July.

He noted that the PMS page had been ñhitî 1684 times as of this afternoon. Last month it was at 900. During the past month, the Short Course yards record were put up on the WEB site. Moore noticed that since it was put up there the page had been accessed many more times. There was a discussion on putting up the Long Course, Short course yards and Short Course meters as well as top ten Long Course and Short Course Yards. As PMS does sell a hard copy of these records is may have fiscal impact. What does the committee want to do?

Discussion: There is still a need for hard copy of the records and that PMS should put the records on the site, (trying to provide the best service for our members). If there is a fiscal impact, the issue would be revisited next year.

Motion to put the PMS registration application on the WEB with disclaimer telling the swimmer that he is joining Pacific Masters Swimming. MSP

Motion to put-up information about a coaching position on the WEB MSP

It was asked that directions on how to get to the Pacific Masters Swimming monthly meeting, be put up on the web.

A couple of clubs have inquired about putting up a page on their club. So far no club has yet put one up, but Davis Aquatic Masters is very close and expect to have it on the WEB within the week.

Christine: Would like to have in the minutes and in the newsletter a call for volunteers for work on the web

Motion to divide work into two different areas and split the funds between the two - MSP

There will be a meeting will be meeting at PMS SC championships.

People are still working on it.

Los Altos De Anza will be needing volunteers for SC National. Timers are needed especially for Thursday and Friday. They are also will to pay an organization $200 for bringing people for timing at the meet, for further information they should contact DeAnza.

It is also noted that timers get t shirts and food. It is a good bonding process for teams.

Barry Fasbender: Mo Chambers will be running the Boston Marathon.

George Cunningham had a nice meet in February- and has bumper stickers that say Pacific Masters Swimming. that he is selling for $1.50 each.

Motion to adjourn. MSP

Respectfully submitted

Michael W. Moore
Secretary

1996 MEETING DATES: Mar. 27, Apr. 24, May 22, June 26, July -no meeting, Aug. 28, Sept. 25, Oct. 23, Nov. 20, Dec.-no meeting. All meetings at 7:30 pm at the San Ramon Community Center, 12501 Alcosta Blvd., San Ramon.

WORKING CALENDAR FOR MARCH: Approve 1995 PMS Age Group Swimmers of the Year tabulations; vote on 1995 PMS Overall Male & Female Swimmers of the Year; order PMS Swimmers of the Year and Service Awards; distribute prospective USMS delegate information and biographical form; deadline for May/June Newsletter insert.

To return to the Pacific Masters Swimming Home Page

This Page was designed and produced by Michael Moore Please report any errors or omissions to him. Would also like to hear how the page can be improved or what you would like to see. Thank you.

Revisied 3/9/96