Pacific Masters Swim Committee Minutes of Monthly Meeting March 27, 1996- 7:30 pm

7:35 Introductions

Attendance C. Cunningham, G. Cunningham, J Wilson, CRUZ; G. Spire, FCMC; Boak, LAM; B. Stack, A. Levinson, MAM; D. Benjamin, M. Benjamin MSC; Chambers, Paque MVM; J. Smith, R. Smith, SAC; T. Talbot, J. Wheeler SANR; P. Upshaw, SCAM; Fasbender, STAN; C. Winn, Ridout, Schwab TAM; Huestis, TOC; Moore, USF; H. Boscovich, J. Desbarats, A. Hirsch WCM.

7:39 Approval of Minutes of 3/27/96

Under Legislation Walt Reid's name was incorrectly spelled. In the Open Water discussion it was the Santa Cruz Pier to Pier Swim that was under discussion.

John Keppeler of Davis was the swimmer who went to the US Olympic Trials.

Motion to approve minutes as corrected .MSP

People who were delegates to last year USMS convention will be receiving in the mail a package about the 1996 USMS convention. Send the forms to Richard Smith. Do not mail you own in. Richard Smith will take care of it.

Most of the funds come in the beginning part of the fiscal year, while expense happen over all of the year. There will be some cash that will be invested in Certificates of Deposit. Motion to accept the Treasurers report.. MSP

Correspondence: She received a letter from a swimmer about the officiating at Strawberry Canyon . Christine responded by sending a letter telling the swimmer that the officials are volunteers and she assured her that it was nothing personal.

Christine also received a letter from a swimmer complaining about the USF membership policy and was upset. Christine sent a letter telling her that PMS had no power over the membership policies of its clubs.

Also received a question from Nancy Rose about a one day registration for an open water swim.

She received a telephone call from Bill Earley. He had received a flyer from the Senior Games and it had on it "Approved by Pacific Masters Swimming" He wanted to let us know that USMS does not "approve" non sanctioned events , it "recognizes" them. Also the Senior Games had a 400 yard freestyle and wanted to remind us that there is no 400 freestyle. PMS treats the 400 freestyle as an exhibition event.

ñCoach of Yearî nomination are due the next meeting She still only has one in so far. The USMS convention delegate biographies are due tonight. Julie Paque, Christine Winn, Michael Moore, Barry Fasbender, Michael Collins, Tom Boak, Sally Ann Dillon Nancy Ridout and David Benjamin are automatic delegates.

Vice President Alan Levinson NR

Secretary Michael Moore NR

At Large Doug Huestis NR

Zone Chairman- Julie Paque NR

8:00 Registration/ Records Nancy Ridout

Nancy passed out an address and phone list of the officers and board of directors of Pacific Masters Swimming. A club roster was also passed out. The Annual registration is ahead of last year. The list of clubs with names and address will be published on the web.

Q. How many renewals- on renewal done by the National Registrar- the Blacks.
A. Many, many.

ñCoach of Yearî Committee needed who wants to be on it. Julie Paque mention that in the past the Coach of the Year Committee was made up of the Coaches Committee Chair, a member of the executive committee and a person appointed by the chair. The committee will be appointed in May. Any one who is interest in being on the committee should contact Christine Winn.

Remind your coaches- about the Coaches Clinic. He expects to have a round table discussion at the clinic. He is not sure of the number of the registration. He expects to have 30-40 people there.

On May 5th there will be a Fitness Clinic with a swim meet for long course. Brian Stack will be at the San Ramon clinic. Nancy Ridout received a call from Lisa Kim who would like to use the database which will be at the San Ramon swim meet and would like to know if someone could take it to San Jose.

There will be two more fitness clinics this year, one will probably be in Chico and one will probably be in Alameda. Both will be fitness technique oriented.

Julie has decided to make new health and safety signs. She wants them to last longer so they will be heat laminated. She handed out a sheet that described the old signs. She plans to make them a little smaller.

She eliminated ñNo kick boardsî on the general warm up signs.

All signs will have "No diving" is put at the top of the signs and "diving may result in dq from meet."

There was a comment that it would be neat to try warm up and warm down lanes. Julie put on a "Sprint Lane" sign instead of a "Sprint 25." (long course lanes have a 50m lane.

There was a concern about putting up "easy", medium," and "fast." It might be better if a time was put on the sign. The problem is that it makes the sign cluttered. The term ñeasyî has become a "pc" term from slow. A meet director at a large meet could put a large sign saying what "easy", medium" and "fast" are.

Suggestion: that the signs have a heavy lamination i.e. a 10 mil. Answer: These sign have de laminated because they are not heat laminated.

Suggestion: That there be a warm up lane and a warm down lane.

Suggestion: That there be a sign that say "This area is Closed to all but competitors."

Safety signs If West Coast needs the signs they will have to get them and then de Anza will have to get them for Nationals.

Extra watches being are at USF. Michael Moore will pick them up at USF and bring them to Nationals.

Copies of the proposed rule changes were passed out at the last meeting.

There was a discussion of world records, it was decided that is the responsibility of the swimmer to notify the records chairman.

There was a discussion about recalling all false starts, and leadoff split time, where the second swimmer starts in the water. There was also discussion about the mandatory ñplace your feetî command for the back stroke.

A letter from David Levinson was passed around about a rule change for awards at National Championships. The committee took no action.

There was a discussion about how to create divisions to large, medium, and small team divisions at the National Championships. Currently the Championship Committee looks for gaps to make the break. The committee took no action.

A time line for the National Championships at De Anza was passed out. It was based on 30 second break between each heat. It is probably pretty safe.

Q: Could you go over the warm up procedure.
A. Warm ups will be between 5:30 and 6:45 Then there will be the distance event for the day. After the distance event there will be a 45 minute warm up break.

Q: Are they going to run all womenÍs heats then all menÍs heats?
A. Yes, there will be a coarse ñaî and course ñb.î All the women will swim their events in the two courses and then the men will swim their events. There will be two heats swimming at once.

Q: How many entered swimmers are there?
A: There are 2050 swimmers entered.

Q: Is there a warm up pool on site?
A: Yes, it is the diving well.

Marketing sent out survey about marketing. Ten responses were received. The responses were reviewed with the committee. The committee received good information and guidance on what the role of the Marketing Committee. He is continuing looking for marketing professionals to help with the committee.

There are two meets coming up. San Ramon this weekend and San Jose next weekend.

Q: For Nancy Ridout: In the past when people swam at Nationals, it was not considered for Pacific Masters top ten. This year we are sanctioning the National Meets, are those times considered for top ten.
A: No. It is not our policy. We can change it, but it has not been our policy.

Q: Can we have a Pacific Masters Record that is faster than a National Record?
A: Yes, a PMS 19-24 record could be faster than the National record, as PMS started recording this age group before National did.

Chairman Christine Winn thanked Barry for all of his work at the Pacific Masters SC Championships at Stanford where Barry was the meet director. It was an excellent job.

Nancy Ridout complimented Polly Upshaw on the running of the Strawberry Canyon meet. She especially like a diving lane that was kept open most of the day. That was really nice.

Deadlines will be the week after nationals. She reported on her running in the Boston marathon

Last time I gave a recommendation that there be an ambulance for the Pier to Pier Swim. I found out that Santa Cruz can get an ambulance for $270 for half a day.

Motion to require an ambulance at the Santa Cruz Pier to Pier Swim PMS will pay $170 of the fee. MSP

Rhonert Park Masters wants to put on Sept. 21 a SCM meet.

Motion to put it on the calendar MSP

He passed around a copy of what the home page of the World wide web looks like.

Last night A copy of the results of the PMS Championship Meet was put up on the WEB. There are two listing for coaches on the Web. DeAnza is looking for volunteers for the Nationals.

Information went out to the clubs about the 1997 swim.

Julie went around at the SC Championships asking different people to volunteer for jobs that need to be done when the USMS convention comes to Burlingame in 1997.

The open water section is still being worked on.

Re: A Club in good standing:

To be a club in good standing , it has to have 4 members. There was a discussion about being a club in good standing and what it means to be a club in good standing. Questions were asked about what it means to be a club in good standing.

Does Pacific Masters Swimming want to require that a club host have to be a club in good standing?

Does Pacific Masters Swimming care if a club is just one person who sent in the money to be a club?

Do you have to be a club in good standing or club for Pacific Masters Swimming to sanction your event for masters swimming?

One of the questions centers around the liability issue. Since USMS insurance covers sanctioned events, there is a concern about ñrenting outî our insurance coverage.

Some of the concerned around open water meets versus pools meets. Carolyn Boak said that there are teams that have put on pool meets year after year after year and some of the people are getting tired of it. There may be USS clubs that put on meets for USMS.

George Cunningham brought up that DeAnza Aquatics came to PMS and asked to put on a meet for PMS, and they are a very small USMS team with a big USS team that did most of the work.

Barry Fasbender: I don't think we need a rule to prevent a non master organization from hosting a meet. The calendar comes up every year. If there is an organization that wants to put on a masters meet, we can discuss it then

Team Announcements

Greg Spire Fog City: Has been impressed with how the PMS meeting were run. At St Ignatius there will be two pads in the pools for a person who wants to get a time. The pads will be in the water on the next two Saturdays.

Tina Talbot, San Ramon Masters: re: San Ramon Masters Meet: the forecast is for good weather.

Brian Stack Manatee Masters: There is a new workout on Sundays from 8 to 9am.

Jim Wheeler has a copy of an RFP for masters swim coaches for San Ramon Masters Swim team.

George Cunningham: Alan Levinson was complimented on handling of a difficult situation at Short Course Championships.

Meet at Santa Clara extended entry deadline- There was a typo in the meet sheet. It said that entries must be post mark by May 13, They have to be received by May 13

Motion to add at the Santa Clara International every mixed relays they want to have MSP